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Changelog

v2023.15.0

New features and fixes in v2023.15.0

 

New version v2023.15.0 is out. This version deals mainly with development improvement of the system. These are background changes to AUTiX that you won't see in your application.

 

But you can look forward to the little things in the new version of your autix:

  1. VAT ID validation update for non-payers from Slovakia - Abra Flexi
  2. Abra flexi paid attention to the details of the received invoice

VAT ID validation update for non-payers from Slovakia - Abra Flexi

 

In the event that the client is not registered as a VAT payer, the content of the VAT number will not be validated during the prescription to Abra Flexi.

We added Abra Flexi to the details of received invoices

 

Similar to issued invoices, the Abra Flexi number will now be displayed in the detail of received invoices. The ze number will only be displayed if the invoice is synchronized with the accounting system.

 

New tutorials on help.autix.eu

Video instruction - Sale of used cars

https://help.autix.eu/cs/article/video-prodej-ojetych-vozu

 

v2023.14.1

New features and fixes in v2023.14.1

 

New features and fixes in v2023.14.1

  1. Added document number to footer
  2. Update listing of existing orders for a given car (When creating a new order)
  3. Text for invoice in service order
  4. Update of validation of VAT ID number for non VAT payer from Slovakia - Flexibee
  5. Simplification of used car sales

Added document number to footer

 

PDF export of all documents now contains the document number in the footer. We have done this to make it easier to identify the individual pages of the document.

Update the listing of existing orders for a given car (When creating a new order)

 

We have changed the data format of an existing contract for better readability. Furthermore, there was a problem with retracting the partner in case it is a private person. Now the partner can be overwritten without any problem.

Text for the invoice in the service order

 

We have added the ability to add a text field to an invoice from a service order. The text field is written into the invoice above the list of items.

Update of the validation of the VAT number for non-payers of VAT from Slovakia - Flexibee

 

In the case that the partner is not registered as a place dph, the content of the VAT number will not be validated when writing to Flexibee. Thus, there will be no problem with synchronization with Flexibee.

Simplifying the sale of used cars

 

The process of selling used cars is now more intuitive and simpler. Actions have been added to create a stock card for the car. Also added are simple instructions when autix asks if you have a car in your fleet, check mileage status and more.
v2023.14.0

New features and fixes in v2023.14.0

 

In the new version of your autix you can look forward to:

  1. Invoice to document matching now shows unrounded amounts
  2. We have moved the "date of commissioning" field
  3. New bulk action to match invoice to "receipts"
  4. Update of the connection to VIES
  5. Adjustment of penny offset on invoices
  6. Check service order for the same vehicle
  7. Change of the order sheet and the Warranty order sheet
  8. Internal transfer from stock card detail
  9. Tachometer status on invoice

Invoice to document matching now shows unrounded amounts

 

To make it easier to check and identify the matched invoice, we now show the unrounded amounts in the table. For better clarity, we have also added columns with the variable symbol and the number of the received invoice to the table.

We have moved the "date put into service" field when adding a new car

 

When you take delivery of a new car, you will now also be offered a "date put into service" box. The "Commissioning date" is hidden under the checkbox "Date of purchase and activation".

New bulk action for matching invoices to "receipts"

 

Now under the Receipts table you will find an action called "Assign invoice number" in the bulk actions. Receipts can now be marked with a checkbox and then linked to an invoice using a bulk action.

Updating the connection to VIES

 

When entering the data using ARES, it could happen that during the verification using VIES a situation arose when VIES entered a different (invalid) ID number.

Adjustment of penny settlements on invoices

 

Now the penny offset is no longer an invoice item, but is added to the invoice total.

Checking a service order for the same vehicle

 

Now AUTiX will notify you when you create a new order that there is already a service order scheduled or current for the vehicle.

Change to the Contract Letter and the Contract Guarantee Letter

 

We have changed the format of the order sheet, added GDPR text. We also added a signature field to the contract description in the guarantee contract.

Internal transfer from stock card detail

 

Now in the stock card detail you will find the internal transfer action. In the stock card detail action → Internal transfer.

Tachometer status on the invoice

 

The mileage will now also be written on the invoice. The value that was filled in when the finished vehicle was handed over to the client is loaded as the mileage.
v2023.13.1

New features and fixes in v2023.13.1

 

In the new version of your autix you can look forward to:

  1. We have removed the payment line from the invoice
  2. New way to import FORD new car price lists
  3. GDPR news
  4. New features in the calendar
  5. New export type for supplier orders
  6. Update of the filter on employees
  7. GOASIS check update
  8. Resolved reason for Flexibee sync message
  9. Automatic posting
  10. Update to send simplified tax invoice to Flexibee
  11. Set up automatic synchronization with Flexibee

We have removed the payment line from the invoice
(in cases where its value is 0 CZK)

 

The line with zero value and VAT 21% was causing problems in the accounting. The payment line with value 0 CZK will no longer be entered in invoices.

New way to import FORD new car price lists

 

We have imported the price lists of new FORD cars including history. We have also prepared a new option to import new car price lists directly in the AUTiX system.

New developments in GDPR

Now the partner will always be shown if they have consented to GDPR. Whether the partner has signed the GDRP will now be displayed in the details of the order, service order, loan, operating lease, invoice, car transport intervention, contract. The moment you select "Create Consent" in the partner detail, the client will see the GDPR text when they sign. GDPR consent can now also be made from Actions → GDPR consent in all the above mentioned functions.

New features in the calendar

  • Added status filter. Service orders can now be filtered by all statuses.
  • Explanations of each service order status color have been added below the calendar.
  • The daily summary now also displays jobs that do not have a filled status.
  • In the right window (clicked jobs) in the calendar, we have added a description of the job.
  • The monthly summary at the top, instead of the from/to date, shows the month name and year.
  • When you click on a scheduled service job, the service job note is now written.
  • There is also an option to set the start and end time of the daily summary to suit the needs of the service desk. To set this up, go to Settings → Service → Daily Summary Settings

New type of export of supplier orders

The new export encompasses

  1. Item code
  2. Item name
  3. Quantity
  4. Resolution
  5. Internal order number
  6. Supplier order number

 

This export is intended for garages that do not purchase spare parts directly from Ford and thus have to match receipts and supplier orders manually. Now the purchase order can be sent to the supplier so that the supplier can add all the data needed for a simple receipt to the document using the import.

Updating the filter on employees

 

Now the employee filter should work as it should and it doesn't happen that the employee doesn't get hired.

GOASIS control update

 

GOASIS now does not exhibit the behavior of not automatically reading the VIN.

Resolved reason for Flexibee sync message

(Flexibee: The text 'code:343440' must identify the object [9239002])

 

Now the header will no longer appear during synchronisation and the synchronisation will take place as it should.

Automatic accounting

 

Now invoice items are automatically booked according to the accounting rules when synchronizing with Abra Flexi at night.

Update of sending simplified tax document to Flexibee

 

In the case of a unit price with dph for an item, the wrong amount was sent to Abra Flexi and the synchronization did not go through validation.

Set up automatic synchronization with Flexibee

 

Documents that are posted at night are now also automatically sent to Abra Flexi at night. It is no longer necessary to send them manually the next day.
 
v2023.9.2

New features and fixes in v2023.9.2

 

In the new version of your autix you can look forward to:

Errors we have corrected:

  1. Change when entering a cash payment
  2. Removed "Return receipt" action
  3. Fixed service order invoicing - neither preferred payment method nor due date was being overwritten from the client's card
  4. Purchase orders - commercial order, payment type is not overwritten
  5. Orders - when billing an order, neither the payment method nor the due date is overwritten from the client's card
  6. Orders - error overwriting discounts
  7. Fixed saving date for annual period
  8. Payer verification via VIES - correction

We've also added new features.

  1. Option to change the column order
  2. Added "Created by" column
  3. Added possibility to link orders to received invoices
  4. Car search by license plate number
  5. Possibility to set the obligation to fill in the activity in invoices
  6. Possibility to set the number series of the obligation to charge

An important new feature is also a new bulletin board of planned changes to autix

  • In the first column of the bulletin board you can see the planned and accepted requirements that we have already included in the development plan
  • In the second column you can see the requirements that are currently being worked on.
  • The next columns indicate the completed requirements
  • The name of the Release column always contains the version designation and the date for which the release is scheduled.
  • For example, the Version v2023.9.2 3.2.2023 column indicates that this is the version of v2023.9.2 that was scheduled for release on February 3, 2023.
  • If you only see colored labels with no text on the individual cards, just click on the colored label and the version designation in which the change will be released will appear.
  • Most cards also have a more detailed description. You can access the description by clicking on the card and the card detail will open.
AUTiX version plan

Change when entering a cash payment

 

If you select cash payment in the order → a new field will appear for the invoicing number series. Only the number series that are associated with the checkout will be displayed here.

Possibility to change the order of columns

 

The option to sort columns according to your preferences has been added. Just click and hold on the name of the column you want to move. Hold down the button to move the column name to the desired position. Confirm your column sorting choice with the Save button.
 

Added "Created by" column

 

In this column you will find information about who created the service order.
 

Removed "Return receipt" action

 

We have removed the return receipt action in the order. Instead of this option, you will find the actions return goods and archiving the order.
 

Correction in trading partner details - neither the preferred payment method nor the due date was being copied from the client's card

 

In the service settings, you can set the payment method and due date for service invoicing, and you can also set the same in the business partner. We have added an option in the settings where you can switch whether the data from the settings or from the business partner will be transcribed
 

Orders - commercial order, payment type is not transferred

 

When selecting a client, the client's preferred payment type is pre-filled. When you select a number series that has a payment method set, the number series setting takes precedence.
 

Orders - when invoicing an order, neither the method of payment nor the due date is copied from the client's card

 

The error has been corrected and now both the payment method and the due date from the client's card are entered in the bill.
 

Orders - error in writing discounts

 

Now the discounts are entered correctly in the banner. Discounts are written into the fields discount on work, discount on material and other discounts.
 

Added the ability to link orders to received invoices

 

It is now possible to match invoices to supplier orders in the same way as for receipts.
 

Search for cars using number plates

 

Now you can also search for cars in the full-text search by license plate number.
 

Possibility to set the obligation to fill in the activity in invoices

For invoices: settings → Invoicing → Accounting information

The resulting invoices will require the selected activity.

For warehouse documents: settings → Warehouse → General → Warehouse management settings

 

The resulting stock documents will require the selected activity.
 

Fix saving date for seasons

 

In the tyre settings (Seasons) we have fixed a bug where the set date was not saved. In addition, the current date appeared when the page was reloaded.
 

Payer verification via VIES - correction

 

Fixed a bug where the payer could not be verified using VIES. The bug was occurring the first time the partner was verified.
 

Option to set the accounting obligation for a number series

 

 

You can now choose whether or not to require an account when sending data to abra for each invoice number series and stock documents.
 
v2023.8.0

In the new version of your autix you can look forward to:

Bugs we fixed:

  1. Adding a new vehicle to a job no longer deletes previously entered parameters.
  2. Now, when scheduling a commercial job, adding a new car will open a window where the client's car is selected.
  3. Also fixed a bug that was caused by inadvertently adding material without a stock card.
  4. We have also corrected the verification of clients using the VIES system.

We have also added new features.

  1. It is now possible to format text using notes and internal notes using the WYSIWYG editor.
  2. We added the ability to format headers above signatures in a service order.
  3. There is also a new feature of matching material from jobs. You can now also set the priority of number lines.
  4. Added the ability to choose Home as a client when entering documents or into commercial service orders.
  5. Added the ability to revert approvals on invoices.
  6. Added the ability to change the VAT rate on a cash expense document.

Option to add a client when uploading a new document

 

Added the ability to add a new client when creating a document. It is no longer necessary to create a client in advance, but it is sufficient to add it when creating the document. Creating a new client works the same way as creating a service order or creating an invoice. The button to add a client is located in the client selection. On the top left side (next to the button for editing columns in the table).
 

 

Bug fix - Adding a new vehicle to a job deleted already filled in data

Fixed a bug that caused pre-filled fields to be deleted when entering a new service order.

 

 

Bug fix - When scheduling a commercial job, adding a new car opens a window where the company car is selected

Now, when scheduling a commercial service order and then adding a new vehicle, a window will open where the client vehicle is automatically selected.

 

 

Bug fix - After adding a material (using VLM) without a card and then deleting it, an exclamation mark remains next to the order

The error has been corrected and after deleting the material without the stock card, the order is fine and can be picked without any problem.

 

 

Added WYSIWYG editor to note field and internal note.

This is a type of editing software that allows users to view and edit content in a form that appears as if it were displayed on an interface, web page, presentation, or printed document. It allows you to better work with the formatting of the text you enter.

 

 

Added the ability to format headers above signatures in a service order.

Now you can format the text to improve not only the appearance but also its readability.

The template of the note above the signature on the order sheet can be modified in the service settings.

Settings -> Service -> General

 

 

Pairing work and material

According to Ford's rules, all materials in the job will now need to be paired with the work/labor. There is now a matching function in the job detail -> material and work tab.

If the material is not paired with the job it will be marked red. The job cannot then be formatted.

 

 

Remove "+Add" from attendance settings

 

An unnecessary button for adding a new record has been removed in the section Disabling time tracking in attendance.

Bug fix - VIES authentication not working

 

The connection to VIES has been fixed and now it will no longer be a problem to verify clients.

 

 

Option to set the display priority for numeric series in a service order

 

The option to set the priority of displaying number series has been added. This means that you can set which number series will be displayed first.

 

 

Error correction - Contact business partner (private person)

 

In the case of a private person, the system already keeps track of the contact to the business partner not only in the contact section, but also in the partner detail section. This means that you no longer have to fill in the contact twice, furthermore, this has solved the problem when ordering materials for the order and also the need to fill in the contact a second time when picking up the car.

 

 

Bug fix - Fix stock card search to find short names. E.g. 211

 

Now it shouldn't be a problem to find short codes in the stock cards.

 

 

Home company in commercial contracts (service)

You can now fill in the home company as a client for a commercial job. You can also add the home company as a client in the invoice.

 

 

Added options to revert approval on invoices

The invoice cannot be modified after approval. Now the action Revert invoice approval has been added. The invoice will be edited again after the return.

You can enable this feature in the permission settings.

Added option to change the VAT rate in the cash receipt

 

It is now possible to change the VAT rate of individual items when creating a sales receipt.

 

 

Added option to add Home Company as a partner in Documents.

Now you can add Home Company as a Business Partner in Documents.

 

 

Autix is an online comprehensive and versatile "all-in-one system" for effective management of companies operating in various industries. Effective business management based on real-time data, automation of company processes based on proven and tested procedures. Autix is a solution for large and small businesses, including e-commerce.
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